Company Info

BeingWoman.Rocks
Mumbai, MH, India
Phone:
Web Site:

Executive Secretary to MD

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Job ID:

2004

Title:

Function:

Hospitality, Human Resources, Admin & Industrial Relations, Receptionists / Guest Relations / Front Office

Industry:

ANY

Location:

Mumbai, MH

Minimum Salary (per year):

2 Lakh

Maximum Salary (per year):

8 Lakh

Preferred Nationality:

India

Employment Type:

Full time

Education Requirements:

Any graduate: Any Discipline

Total Years of Experience:

3 to 6 years

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Job Views:

4550

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Key Skills:

Travel Arrangements, Hotel Bookings, Air tickets, itinerary planning

Job Description:

The Executive Secretary to the MD. Should be able to provide high-level administrative support by coordinating with heads of departments, handle information requests, and perform administrative clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

A very important and essential aspect of the job is managing travel reservations / arrangements and schedules of the senior management - Coordinate travel arrangements; prepare itineraries; prepare, compile and maintain travel vouchers and records.

Job Requirements:

Greet and receive visitors.
Provide administrative and clerical support to departments or individuals.
Schedule meetings and arrange conference rooms.
Alert the HODs about cancelations or new meetings.
Manage travel reservations / arrangements and schedules.
Handle information requests.
Prepare correspondence.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets.
Prepare confidential and sensitive documents.
Coordinate office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Take dictation.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Direct the general public calls to the appropriate staff member.
Maintain hard copy and electronic filing systems

About the Company:

A premium corporate client of BeingWoman.Rocks in the Real Estate Sector in Mumbai.